Request for Proposals- Timeline, Process, and Hallmarks

In May of 2023, the Tennessee Grow Your Own Center started establishing definitions for the hallmarks of a high-quality teacher apprenticeship program. Each team member contributed observations from the field after engaging with over 60 school districts and 250 teacher apprentices for five months. Team members also considered survey data and their considerable expertise as educators, school administrators, program evaluators, and educational consultants. Most of all, the team brought a deep desire to see high-quality teacher education pathways thrive. Persona development, data review, and even role-playing resulted in nine initial hallmarks of high-quality programs.

Simultaneously, the Pathways Alliance convened to establish a definition for teacher residences and standards for teacher apprenticeship. In July 2023 the Pathways Alliance released the the National Definition of Teacher Residences. Upon the document’s release, the GYO Center team spent considerable time crosswalking the TNGYOC drafted hallmarks with the national definition and found clear alignment.

In the interest of aligning to a national framework, the TNGYOC team is launching version 1.0 of Tennessee’s Hallmarks of High-quality Teacher Apprenticeship in alignment with the Pathways Alliance’s work.

The Tennessee’s Hallmarks of High-quality Teacher Apprenticeship rubric is designed to honor the starting places in this work while also providing goals to aspire toward. Each hallmark contains a set of criteria. For each criterion, an Entry Point (level 1) and an Ideal (level 3) are described.
Ex: Hallmark 1 is Partnership. Criterion 1.1 is Collaboration

The Entry Point (1) is meant to describe the minimally required expectation for the criteria. The Entry Point level is an acceptable place to start. The Ideal (3) is meant to describe a particularly strong version of the criterion. There is no expectation that an EPP would score Ideal on every criterion.

It is possible to select Progressing (2) on each criterion. For Progressing (2), the EPP would describe how they meet the entry-level and are approaching the ideal but have not accomplished the ideal yet. We assume that if an EPP is demonstrating the Ideal level on a criterion, they have also accomplished the Entry Point level.

To ensure a high-quality experience for apprentices, programs that do not yet meet the Entry Point (1) criteria are encouraged to develop that component before launching a pathway. Finally, the expectation is that if an EPP selects a level for a criterion, that level has been achieved for all programs or pathways offered by that EPP.

EPPs, in partnership with LEAs, should use the Tennessee’s Hallmarks of High-quality Teacher Apprenticeship to serve as a self-assessment tool. Evaluators of RFPs will use the hallmarks rubric to evaluate proposals.

The 2024-25 academic year represents the second academic year that leaders will have access to the hallmarks rubric, released in September 2023. There are certainly elements of Tennessee’s Hallmarks of High-quality Teacher Apprenticeship that will need to be improved for future RFPs. TNGYOC is committed to collecting feedback from our EPP and LEA partners, state leaders and national organizations throughout the year. With the annual release of a new round of RFPs, the center will publish updated versions of the Hallmarks. We welcome constructive feedback on the process or the framework at growyourown@tennessee.edu.

Questions about the RFP process or hallmarks will be collected until the question submission deadline. Responses will be provided here for all applicants to view.

Read FAQs About the RFP Process

Proposal submissions will occur through each EPP’s shared Google Folder. Folders are shared by TNGYOC with EPP Contact(s). The folder will contain a submission instructions checklist and a blank Hallmarks rubric. Applicants will upload the following into their folder:

1. Cover Page (1-page summary of project goals and objectives)
2. Request for Proposals Hallmarks Document
3. RFP Pathways Spreadsheet
4. EPP One-Pager with edits/updates
5. Completed Calculator (Funding Amount Calculator- Tab 1 & Cost of Attendance Calculator- Tab 2)

Program offering one-pager information will be pre-filled for each EPP based on information the TNGYOC already has available.

Once an EPP has completed their submission, they should email growyourown@tennessee.edu to inform TNGYOC that their submission has been completed. TNGYOC will respond to confirm that all documents are in the Google folder and that each document can be opened and readable. Late submissions will not be accepted. Please ensure that you have received a confirmation email ensuring successful submission.

EPPs may make changes to their submission until the submission deadline when access to the shared folder will be removed.

Late submissions will not be accepted. Please ensure that you have received a confirmation email ensuring successful submission.

After the proposal submission deadline, members of the TNGYOC team and TDOE will conduct independent evaluations of each proposal using the Hallmarks rubric. Every proposal will be evaluated and scored by at least three reviewers with additional reviewers invited to evaluate proposals when any 2 of the reviewers’ scores differ by more than 5 points. Proposals must earn a minimum of 30 points to be considered and may earn a maximum of 100 points for Hallmarks and their associated artifacts. (30 criteria, 3 pts/each max= 90 points + 10 points possible for updating the available programs of study and providing supporting artifacts).

Additionally, two bonus point areas will be awarded. Proposals will receive up to 10 points if they represent the sole provider of a licensure area (that has a significant need by LEAs) as well as an additional 10 points possible if their programs are highly accessible (i.e. hybrid/online).

The scoring template can be viewed here. Scores will not be shared publicly. The TNGYOC will meet individually with EPPs to discuss the rationale for allocations.

The information in the following documents is available either on this webpage or in the grant application/submission folders. They are also provided here for easy access and downloading as needed.

Background, Purpose, and Supporting Research

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Tennessee’s Hallmarks of High-quality Teacher Apprenticeship- Rubric

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Eligibility and Scope of Work

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RFP Calculator Tool

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RFP Evaluation Template (Scores will not be publicly available)

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Reporting and Invoicing