Request for Proposals- Timeline, Process, and Hallmarks
Purpose of the RFP
The purpose of the Tennessee Grow Your Own Center’s (TNGYOC) Request for Proposals (RFP) is to continue to expand the teacher apprenticeship pathway into the education profession. TNGYOC will award subgrants to EPP partners who will use the funds in conjunction with other sources of institutional, state, and federal grant aid to cover all costs for tuition, textbooks, and Praxis exams on behalf of candidates selected by LEAs.
The goal of this competitive solicitation is to help lower financial barriers to entry for a more diverse pool of teacher candidates within the LEA community while maintaining a high bar for the quality preparation that those candidates receive.
This RFP is open to any of the ten (10) EPPs currently approved by the Tennessee Department of Education for participation in the TNGYO program.
For the 2024 – 2025 academic year, EPPs will apply for competitive funding awarded for either or both
- (a) Pathway 1: Bachelor’s degree completion programs and/or
- (b) Pathway 2: Single-year post-baccalaureate certificate programs
This RFP calculator can be used to calculate the total amount requested. The calculator provides the total dollar amount of grant funds you would be requesting along with the total estimate of tuition costs after typical sources of aid are applied.
We anticipate awarding subgrant amounts between $50,000 and $750,000 per EPP. This is a one-year subgrant renewable for up to one additional year for learners on Pathway 1.
2023-2024 RFP Schedule
- September 7th, 2023: Preview for EPPs
- September 15th, 2023: RFP guidelines and hallmarks released
- October 2nd, 2023: Application process opens for EPPs
- October 9th, 2023: TNGYOC provides written responses to questions
- October 11th, 2023: Q & A period closes
- October 12th, 2023: EPP Connect Meeting Q & A
- November 17th, 12:00 p.m. (noon) Eastern: Proposals Due
- December 8th, 2023: Decisions communicated by TNGYOC
- December 22nd, 2023: Contracts finalized**
- May 30th, 2024: Fall/Summer ’24 apprentices selected by LEAs & EPPs
- August 1st, 2024: Grant period of performance start date
- July 31st, 2025: Grant period of performance end date (renewal available)
**Note: All contract/MOU signature deadlines and proposed contract/MOU start dates are tentative and subject to all final approvals once final awardees are determined.
Hallmarks of High-Quality Teacher Apprenticeship
Simultaneously, the Pathways Alliance convened to establish a definition for teacher residences and standards for teacher apprenticeship. In July 2023 the Pathways Alliance released the the National Definition of Teacher Residences. Upon the document’s release, the GYO Center team spent considerable time crosswalking the TNGYOC drafted hallmarks with the national definition and found clear alignment.
In the interest of aligning to a national framework, the TNGYOC team is launching version 1.0 of Tennessee’s Hallmarks of High-quality Teacher Apprenticeship in alignment with the Pathways Alliance’s work.
Ex: Hallmark 1 is Partnership. Criterion 1.1 is Collaboration
The Entry Point (1) is meant to describe the minimally required expectation for the criteria. The Entry Point level is an acceptable place to start. The Ideal (3) is meant to describe a particularly strong version of the criterion. There is no expectation that an EPP would score Ideal on every criterion.
It is possible to select Progressing (2) on each criterion. For Progressing (2), the EPP would describe how they meet the entry-level and are approaching the ideal but have not accomplished the ideal yet. We assume that if an EPP is demonstrating the Ideal level on a criterion, they have also accomplished the Entry Point level.
To ensure a high-quality experience for apprentices, programs that do not yet meet the Entry Point (1) criteria are encouraged to develop that component before launching a pathway. Finally, the expectation is that if an EPP selects a level for a criterion, that level has been achieved for all programs or pathways offered by that EPP.
EPPs, in partnership with LEAs, should use the Tennessee’s Hallmarks of High-quality Teacher Apprenticeship to serve as a self-assessment tool. Evaluators of RFPs will use the hallmarks rubric to evaluate proposals.
Proposal Submission and Evaluation
- completed Tennessee’s Hallmarks of High-quality Teacher Apprenticeship rubric,
- supporting artifacts
- RFP calculator sheet
- and program offering one-pager information
into their folder. Program offering one-pager information will be pre-filled for each EPP based on information the TNGYOC already has available.
Once an EPP has completed their submission, they should email firstname.lastname@example.org to inform TNGYOC that their submission has been completed. TNGYOC will respond to confirm that all documents are in the Google folder and that each document can be opened and readable. Late submissions will not be accepted. Please ensure that you have received a confirmation email ensuring successful submission.
EPPs may make changes to their submission until the submission deadline when access to the shared folder will be removed.
After the proposal submission deadline, members of the TNGYOC team and TDOE will conduct independent evaluations of each proposal using the Hallmarks rubric. Every proposal will be evaluated and scored by at least three reviewers with additional reviewers invited to evaluate proposals when any 2 of the reviewers’ scores differ by more than 5 points. Proposals must earn a minimum of 30 points to be considered and may earn a maximum of 100 points for Hallmarks and their associated artifacts. (30 criteria, 3 pts/each max= 90 points + 10 points possible for updating the available programs of study and providing supporting artifacts).
Additionally, two bonus point areas will be awarded. Proposals will receive up to 10 points if they represent the sole provider of a licensure area (that has a significant need by LEAs) as well as an additional 10 points possible if their programs are highly accessible (i.e. hybrid/online).
The scoring template can be viewed here. Scores will not be shared publicly. The TNGYOC will meet individually with EPPs to discuss the rationale for allocations.
How to Prepare and Submit a Proposal
RFP Evaluation Template (Scores will not be publicly available)